Careers

Contracts and Finance Manager

Contracts and Finance Manager

Organization Summary

The Louisiana Public Health Institute (LPHI), founded in 1997, is a statewide 501(c)(3) nonprofit and public health institute that translates evidence into strategy to optimize health ecosystems. Our work focuses on uncovering complementary connections across sectors to combine the social, economic, and human capital needed to align action for health. We champion health for people, within systems, and throughout communities because we envision a world where everyone has the opportunity to be healthy.

We are a highly experienced team of professionals who are dedicated to making a positive, lasting impact on the lives of Louisiana residents.  Our partners represent a broad range of stakeholders including government, academia, healthcare systems and providers, mental health and social services, community-based organizations, policy makers, business leaders and community advocates.  We work together to build community capacity and resilience and to address social, economic, and racial factors that impact health outcomes.

Position Summary

LPHI is seeking an experienced Contracts Manager to serve as central personnel for preparing, documenting, coordinating, and managing contracts.  Under the direction of the CFO/Director of Finance, the Finance and Contracts Manager will arrange documents for the organization, support the Finance Team, and work cross-collaboratively with team members across LPHI.

The Finance and Contracts Manager position is based in New Orleans; however, this position may commence remotely therefore candidates should have the ability to telework.

Qualifications

  • Bachelor or associate degree in accounting/business or related degree preferred
  • 3+ years of finance and contract management experience preferred
  • Experience designing and implementing management tools for documenting and prioritizing contract deliverable timelines for coordination with Finance Team for contract review and approval
  • Experience in accounting functions such as invoicing and receivables monitoring
  • Demonstrated experience in Microsoft Excel and Word Document applications
  • Experience leading and managing projects

 Primary Duties and Responsibilities  

  • Maintain master contracts and awards tracking spreadsheets for assigning contract number or award number, amount, service period, related project description, status of contract/award execution, and scheduling of contract/award execution deadline
  • Prepare contracts from LPHI contract templates and provide initial review of outside contracts
  • Manage execution status through full execution
  • Management of contract/award negotiation correspondence and next steps through contract/award execution
  • Serve as an intermediary to help coordinate between program contract requests and time availability for Finance team contract review and timeline execution
  • Prepare and manage quarterly board reports to reflect all proposals submitted, funding awarded, and vendor contract status
  • Periodically prepare and run financial reports to update budget variance analysis
  • Assist with other contractual and financial special project as assigned by the Finance Team
  • Reviews and processes expense forms, vendor invoices, and travel requests; ensures proper documentation and approvals are included.
  • Oversees fiscal management of administrative projects, including billing and payments, monitoring funds, and compliance with budget reporting requirements.
  • Oversees projects budgets and all program related expenditures, including personnel, contractual, travel and other direct costs for administrative projects.
  • Manages budget revisions and agreement amendments as needed
  • Serve as point person and liaison for fiscal agent or fiscal sponsorship agreements.
  • Tracks, manages and prepares scheduled invoices in coordination with project leads.
  • Financial monitoring and management as assigned.

Desired Skills, Knowledge and Abilities:

  • Commitment to public health and achieving health equity
  • Excellent time management and organizational skills, with careful attention to detail
  • Strong ability to multi-manage with being nimble in execution but rigorous with process and procedure
  • Ability to think proactively and function independently
  • Strong interpersonal skills in working with individuals and groups from diverse backgrounds
  • Proven written and oral communication skills
  • Working knowledge of Microsoft Application
  • Ability to work in a team-based environment, and an orientation to the work that recognizes and values the contributions of all team members
  • Ability to collaborate effectively and build strong, positive relationships with colleagues and partners, both internal and external to LPHI
  • Exceptional emotional intelligence, including interpersonal skills and experience working with individuals and groups from diverse backgrounds
  • Demonstrated learning orientation
  • Ability to champion and manage change
  • Demonstrated ability to deliver with excellent quality and impact
  • Ability to apply systems thinking and act strategically

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Equal Opportunity Employer