Program Assistant, The Louisiana Campaign for Tobacco-Free Living (TFL)

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Program Assistant, The Louisiana Campaign for Tobacco-Free Living (TFL)

Position Summary­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­

As a support staff member of the Louisiana Campaign for Tobacco-Free Living (TFL), the Program Assistant will be responsible for providing general administrative duties and support, assisting with record keeping and information management, and be responsible for event logistics and planning.

This position requires some travel within the state of Louisiana.

The Program Assistant will work under the direction of the TFL Portfolio Director.

Minimum Qualifications

  • Bachelor’s degree from an accredited university plus a minimum of two years related experience, or high school diploma/GED plus three years related experience
  • Excellent written and oral skills required
  • Strong computer skills required
  • Strong meeting and event planning skills required
  • Ability to travel throughout Louisiana

Primary Duties and Responsibilities

Program Assistance and Support

  • Provide administrative and project assistance to the Louisiana Campaign for Tobacco-Free Living (TFL) program and staff as assigned
  • Perform general clerical duties including, but not limited to, copying, faxing, mailing, scanning and filing
  • Work with program team to determine needed supplies, equipment, and services for both the program and LPHI
  • Answer phones while triaging and logging calls appropriately
  • Support program team in project-based work as requested.
  • Maintain project-related Listservs, mailing lists, and other contact lists. This includes ensuring that information is current. 
  • Provide technical assistance regarding computer/software usage

Record Keeping and Information Management

  • Maintain the policy tracking database
  • Maintain program expenses and invoicing
  • Ability to think proactively and function independently
  • Ability to approach tasks in a solutions-orientated manner
  • Strong organizational skills in the areas of grants coordination and oversight
  • Maintain filing system, electronic and hard, including a Resource Library and Archives
  • Ensure fiscal responsibility when using LPHI credit cards for program use

Event Logistics and Planning

  • Maintain list of all reoccurring program meetings, including all logistics
  • Book off-site lodging/meeting space for meetings and conferences
  • Maintain program conference lines and room scheduling  
  • Set up/Tear down of rooms for meetings, including food, beverage, supply and technology needs
  • Create agendas, correspondence and meeting summaries
  • Make travel arrangements for program staff as requested
  • Lead the compilation of Lessons Learned documents for events/initiatives as requested

Perform other duties as assigned. 

Desired Knowledge, Skills and Abilities

  • Strong commitment to uphold LPHI values and mission and TFL values and program goals
  • Ability to think proactively and function both independently and collaboratively
  • Strong written and oral communication skills
  • Strong problem solving skills
  • Strong organizational and multitasking skills
  • Demonstrated emotional intelligence skills, including interpersonal skills and experience working with individuals and groups of diverse backgrounds
  • Ability to champion and manage change
  • Demonstrated ability to deliver with quality and impact
  • Ability to learn new subject areas quickly
  • Ability to collaborate well with colleagues and partners
  • Demonstrated ability to act strategically
  • Working knowledge of various software and applications, including Microsoft Office Suite
  • Ability to travel throughout Louisiana


Salary is dependent on education and experience.
A competitive benefits package is offered to all LPHI full-time staff.


Equal Opportunity Employer